We are pleased to announce that a consular outreach mission will be conducted by the Philippine Embassy in Happy Valley - Goose Bay, Newfoundland and Labrador on the following dates:

The consular team will provide passport application/renewal, notarization/legalization services, civil registration (reports of birth, marriage, death), and NBI clearance application. The team will also accept RA9225 (reacquisition of Philippine citizenship) submissions during the outreach mission. 

Overseas Voters Registration for the 2025 National Elections will also be available on site. Filipinos in Canada who are not yet registered as an overseas voter are encouraged to register with the outreach team. Those who have not voted in the past two elections are advised to check their voter’s status with the team.

We urge applicants not to bring with them people who have no business to conduct as the crowd will be tightly managed at the venue. Travel companions may wait outside the venue. Appearance is strictly by appointment only.

Please note that an approved appointment does not guarantee that your transaction will be completed on the appointed date without the presentation of sufficient documentary requirements. Please make sure to bring your complete documentary requirements with photocopies and the corresponding payment.

Applicants with expiring passports (less than 6 months) who have an urgent need to travel or have need for the passport as a means of identification/supporting documentation, are requested to bring proof supporting/proving their need for urgency. You may explain the situation with the passport processor on site.

We look forward to serving you.

PASSPORT

All applicants for passport application/renewal must book an appointment through the following link:

https://appointment.ottawape.org/outreach/

Applicants should ensure that they bring with them complete requirements when they arrive at the venue for their transaction, particularly the printed application form and the required documents and their photocopies. We have no photocopying facilities at the venue.

The requirements for passport application and renewal may be viewed at this page on our website: 

https://ottawape.dfa.gov.ph/index.php/2016-04-12-08-36-34/2016-04-13-03-10-46/passports

Applicants must submit a pre-paid self-addressed Xpresspost envelope, with a signature sticker, which may be purchased from Canada Post or its agents.

LEGALIZATION/REPORTS OF BIRTH, MARRIAGE, DEATH/NBI Form 5

Applicants for legalization, civil registration (reports of birth, marriage, death), and NBI Form 5 must book an appointment through the following link:

appointment.ottawape.org/outreach/

Please note that clients for notarization/legalization will not be allowed to wait at the venue for their completed documents and will need to return on the assigned releasing schedule. For those who do not wish to return, you may bring a prepaid self-addressed Xpresspost envelope (with signature sticker) together with your documents and their photocopies at the time of your appointment.

The requirements for consular notarization/ legalization may be viewed at this page on our website:

https://ottawape.dfa.gov.ph/index.php/2016-04-12-08-36-34/2016-04-13-03-10-46/legalization-of-documents

Note: Canada began issuing Apostille on 11 January 2024. The Embassy will not authenticate documents with Apostille. Documents with Apostille bear legal effect in the Philippines without the Embassy authentication.

Civil Registration (Reports of Birth, Marriage and Death)

https://ottawape.dfa.gov.ph/index.php/2016-04-12-08-36-34/2016-04-13-03-10-46/civil-registration

NBI Form 5

https://ottawape.dfa.gov.ph/index.php/2016-04-12-08-36-34/2016-04-13-03-22-51/nbi-clearance

OVERSEAS VOTERS’ REGISTRATION

The consular outreach will accept applications for overseas voters’ registration for the 2025 National Elections for Filipinos wishing to register to vote, transfer their registration records, and/or update their records.

To do so, fill up the iRehistro OV Form 1 (https://irehistro.comelec.gov.ph/ovf1) then print out the completed form. Present this form to the processor at the outreach venue along with your valid Philippine passport (or any valid document/s proving Philippine citizenship) and its photocopy/ies. Overseas Voters’ Registration services are free.

SCHEDULE OF CONSULAR FEES

Clients are advised to check the link below for the latest schedule of consular fees (cost of consular service transactions) and prepare the exact amount for the availed service/s.

https://ottawape.dfa.gov.ph/index.php/2016-04-12-08-36-34/schedule-of-fees

The outreach team accepts payment in the forms of USD or CAD, in cash, bank draft, postal money order, and via debit cards only. Personal cheques and credit card payments are not accepted.

Payments made by bank draft or postal money order should be payable to:

EMBASSY OF THE REPUBLIC OF THE PHILIPPINES.