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OBTAINING A NATIONAL BUREAU OF INVESTIGATION (NBI) CLEARANCE CERTIFICATE FROM OUTSIDE THE PHILIPPINES

I. FIRST-TIME APPLICANTS, THOSE WHO NO LONGER HAVE THEIR OLD NBI CLEARANCE CERTIFICATES, or THOSE WHO HAVE NBI CLEARANCE CERTIFICATES ISSUED BEFORE 2014

  1. Obtain an NBI clearance application form (NBI Form 5) from the Embassy in Ottawa. The NBI clearance application form is free, but if applicant cannot visit the Embassy, they may request for one to be mailed to them by emailing their complete mailing address and contact number to This email address is being protected from spambots. You need JavaScript enabled to view it.;
  1. Applicant should prepare two colored ID photos with white background (sized 2" x 2", must be taken not more than 3 months before date of application), photocopy of valid passport and government-issued identification card/s. Affix one of the ID photos onto the space provided on the NBI Form No. 5;
  1. Accomplish the form and have fingerprint impressions (rolled) taken. Applicant may have themselves fingerprinted at the Embassy or at their local police station/ RCMP detachment/ accredited fingerprinting agency.  The official who assists applicant in taking the rolled fingerprint impressions must also sign and write down their name and designation on the space provided in the NBI clearance application form;
  1. The fingerprinted and police-signed form should then be sent back to the Embassy for verification. If sending it back to the Embassy by mail, enclose payment of CAD 36.25 in postal money order payable to Philippine Embassy and a prepaid self-addressed envelope (such as Xpresspost Regional or National, depending on applicant’s province of residence in Canada). The Embassy will verify the form and send it back to the applicant using the self-addressed envelope.
  1. Register online at nbi-clearance.com. New applicants are required to sign up and to sign in to apply for a clearance. Take note of the reference number that will appear onscreen after registering as this will serve as the NBI’s code in the retrieval of the applicant’s data and status of application.
  1. Send the Embassy-verified NBI Form to the NBI in the Philippines via international courier of the applicant’s choice. Send the NBI clearance application and the other requirements (extra ID photos and copies of passport & ID’s) directly to the Philippines to:

            Ms. Sandra P. Sobida
            Mailed Clearance Section,
            3rd Floor, NBI Bldg.,
            UN Avenue, Ermita, Manila 1000

Include payment of 155 Philippine pesos application fee, either in cash or in the form of an international bank draft or international postal money order which is negotiable in the Philippines, payable to the NBI Director. The following are accredited banks: Philippine National Bank (PNB); HSBC; ANZ Bank; Metrobank; and Bank of the Philippine Islands (BPI). Applicant must also send a self-addressed envelope from their preferred international courier. Note: Another option aside from sending Pesos 155 in cash would be to send the equivalent amount in US Dollars (about US$ 4).

Applicant's NBI clearance certificate will be mailed to them directly from NBI-Manila using Philippine post or the applicant’s return envelope.  Processing of the NBI clearance certificate will take around 5 business days after receipt of application, excluding days in transit.

Applicant may also send the requirements to their representative in the Philippines to apply for the NBI clearance certificate on applicant’s behalf at the NBI Main Office in Manila.  In this case, applicant does not need to send a self-addressed return envelope but must provide an authorization letter for their representative to apply on applicant's behalf.  If applying for the NBI clearance through a Philippine representative, applicant's NBI clearance certificate will be released to their representative, who will then have to send it to applicant abroad

 

II. APPLICANTS WITH EXISITING NBI CLEARANCE CERTIFICATES ISSUED 2014 AND LATER, WITH NO CHANGES IN NAME, DATE OF BIRTH, OR PLACE OF BIRTH

Using an international courier of the applicant’s choice, send the original NBI Clearance Certificate, one colored ID photo with white background (sized 2" x 2", must be taken not more than 3 months before date of application), and photocopy of valid passport and government-issued identification card/s directly to the Philippines to:

            Ms. Sandra P. Sobida
            Mailed Clearance Section,
            3rd Floor, NBI Bldg.,
            UN Avenue, Ermita, Manila 1000

Include payment of 155 Philippine pesos application fee, either in cash or in the form of an international bank draft or international postal money order which is negotiable in the Philippines, payable to the NBI Director. The following are accredited banks: Philippine National Bank (PNB); HSBC; ANZ Bank; Metrobank; and Bank of the Philippine Islands (BPI). Applicant must also send a self-addressed envelope from their preferred international courier. Note: Another option aside from sending Pesos 155 in cash would be to send the equivalent amount in US Dollars (about US$ 4).

Applicant's NBI clearance certificate will be mailed to them directly from NBI-Manila using Philippine post or the applicant’s return envelope.  Processing of the NBI clearance certificate will take around 5 business days after receipt of application, excluding days in transit.

Applicant may also send the documents to their representative in the Philippines to apply for the NBI clearance certificate on applicant’s behalf at the NBI Main Office in Manila.  In this case, applicant does not need to send a self-addressed return envelope but must provide an authorization letter for their representative to apply on applicant's behalf.  If applying for the NBI clearance through a Philippine representative, applicant's NBI clearance certificate will be released to their representative, who will then have to send it to applicant abroad.

 

For further information on NBI clearances, the appropriate NBI offices may be reached at tel. +63-2-523-8231 local 5465.