All passport applicants must have an online appointment before proceeding to the Embassy

INFORMATION:

The Philippine Passport is at all times the property of the Republic of the Philippines. It must be surrendered upon demand by an authorized representative of the Philippine Government.

Alteration, mutilation or destruction of contents is strictly prohibited. Any such acts will render a passport invalid and will have accompanying penalties.

Only a Filipino citizen and those who have reacquired/retained Filipino citizenship (dual citizens) can be granted Philippine passports.

Philippine passport-holders are advised to note the expiry date of their passport, and to apply for a new passport preferably one year before its expiration. In most travels abroad, it is recommended that the passport should have a validity of at least six months.

Since 1 January 2018, regular Philippine passports have a validity of 10 years for Filipinos who are 18 years old and above, and 5 years for those below 18 years old.

GENERAL REMINDERS:

All services are by appointment only. Please book your appointment at https://appointment.ottawape.org/

All passport applications require the personal appearance of the applicant in order to obtain biometric information.

Applicants do not have to bring their own photos.

Applicants must 1) wear a shirt with sleeves; 2) remove facial jewelry such as earrings, nose rings/studs, and necklaces; 3) not wear heavy or theatrical makeup; 4) remove false eyelashes and contact lenses.

Acceptable IDs are as follows: Philippine Identification Card (PHILID) or its electronic version (ePHILID), Digital National ID (printed copy must be submitted, applicants will be required to generate the digital ID via the website: https://national-id.gov.ph/ or the eGovPH mobile application during processing for document verification), Driver’s License, Voter’s ID or Voter's Certificate issued from COMELEC main office in Intramuros, Manila, Senior Citizen ID, SSS ID, UMID, Postal ID (issued November 2016 until September 2023), PRC ID, Airman License (issued August 2016 onwards), OWWA/iDOLE ID, Seafarers’ record book, Seafarer’s ID issued Feb 2020 onwards, or PNP Permit to Carry Firearms.

All IDs presented should be readable, untampered and contain consistent information with the documents presented upon application. The Embassy may require additional supporting documents as may be necessary. If the PSA-issued documents submitted by the applicant are not clear or unreadable, the applicant must submit the following:

• For unreadable PSA-issued Certificate of Live Birth (COLB) or Certificate of Foundling: Local Civil Registry Municipal Form No. 102 or Civil Registry Form 1-A;
  If born abroad, a copy of the Report of Birth is required.
• For unreadable PSA-issued Certificate of Marriage: Local Civil Registry Municipal Form No. 97
  If married abroad, a copy of the Report of Marriage is required.
• For unreadable PSA-issued Certificate of Death: Local Civil Registry Municipal Form No. 103

For documents which require photocopies, please prepare the photocopies before coming to the Embassy. THE PHILIPPINE EMBASSY DOES NOT PROVIDE PHOTOCOPYING SERVICES.

If unable to claim the passport in person, the applicant must prepare an Xpresspost envelope from Canada Post, with a signature sticker to ensure proper delivery. For security reasons, please provide one envelope per applicant.

The name of the applicant must be printed on the envelope. If accompanied by a parent or a guardian, the name of the parent or guardian must be printed on the envelope as well.

Note: A sample of the envelope with a signature sticker can be seen here: Click here for the sample pictures

Note: For Ontario and Quebec residents, please provide a Regional Xpresspost envelope; If a resident of other Canadian provinces/ territories, please provide a National Xpresspost envelope; and For clients in Bermuda, the applicant may submit an envelope from an international courier of their choice with the airway bill number. 

Passport applications are categorized into the following:

1. New Passport Application for Adults
2. New Passport Application for Minor
3. Passport Renewal Application for Adults
4. Passport Renewal Application for Minor

1. NEW PASSPORT APPLICATION (Adult, 18 Years old and above)

WHO MAY FILE:

1. Filipino citizens who have not been issued a Philippine passport.
2. Filipino citizens who wish to replace his/her non-electronic passport.
3. Filipino dual citizens who are not able to present a previous Philippine passport.
4. Filipino or dual citizens who are holders of brown, maroon or green passports.

WHAT TO BRING:

Core Documentary Requirements:

1. Original and photocopy of birth certificate or report of birth issued by the Philippine Statistics Authority (PSA). To order online, please visit  https://psa.gov.ph.

a) The birth certificate or report of birth must contain correct entries and must indicate Filipino as nationality/race.

b) If there is a discrepancy between the information on the birth certificate or report of birth and other supporting documents, the information on the PSA-issued birth certificate or report of birth will be used on the Philippine passport ;

c) For applicants whose birth certificate or report of birth lacks data, the PSA birth certificate or report of birth must contain an annotation on supplemental report;

d) For applicants whose birth certificate or report of birth contains wrong entries, the PSA birth certificate or report of birth must contain an annotation stating the correction of wrong entries;

e) For applicants who have no PSA birth certificate, they must file a late registration of birth with the Local Civil Registrar or consular office with jurisdiction over the place where the applicant was born. The applicant must then obtain from the PSA the late-registered birth certificate and present it for passport application together with government-issued valid identification cards, school records and other supporting documents proving the applicant’s Filipino citizenship and identity.

f) In case of late-registered PSA-issued Certificate of Live Birth or Report of Birth, the applicant will have to provide the following additional documents:

• • • • Additional valid Philippine Government-issued ID
      • If a valid Philippine Government-issued ID is not available, the applicant must submit two (2) of the following documents:
        • NBI Clearance (valid or expired)
        • School records such as Form 137-A, Transcript of Records, Diploma obtained from Elementary, High School and/or college
        • Service Record if applicant is a Philippine government employee
        • Member Data Record from PhilHealth

2. Completed passport application form:

• 1. For adult applicants (18 years old and above): Passport Application Form No. 1
  2. For replacement of lost expired non-electronic passport, Passport Application Form No. 1

Note: Do not leave blank spaces in the form; please be careful of birthdates, spelling of  name, and gender; and for place of birth, write down on the form the place of birth as indicated in your current passport.

3. Original and photocopy of proof of status in Canada. The proof of immigration is valid. If the proof of immigration status has expired, the applicant must present a proof that his/her immigration status is being renewed. Otherwise, the applicants must execute a Sworn Affidavit of Philippine Citizenship.

Note: The Embassy will require a No Record Letter from the Immigration, Refugees, Citizenship Canada should the applicant’s claim to Filipino citizenship be highly doubtful.

 

Documents to be submitted in addition to the Core Requirements:

If the applicant has a derivative Filipino citizenship:

1. Order of Approval of the parent or child (as applicable); and/or

2. Identification Certificate issued by a Philippine Embassy or Consulate General or Certificate of Retention/Re-acquisition of Philippine Citizenship issued by the BI.

If the applicant is applying for the replacement of a lost expired non-electronic passport:

1. Accomplished Affidavit of Loss/Mutilation of Passport (click here to download);

2. Original and photocopy of Narrative Police Report.

3. Original and photocopy of a valid government-issued photo ID (used to prove identity).

4. Original and photocopy of Marriage Certificate issued by the PSA for married female applicants who wish to use their husband’s surname

If the applicant is a dual citizen who is not able to present a previous Philippine passport:

1. Original and photocopy of any of the following dual citizenship documents:

• Identification Certificate;
• Order of Approval ; or
• Oath of Allegiance.

2. Duly accomplished Affidavit of Loss of Passport (click here to download).

If a female applicant wishes to adopt the surname of her husband:

1. PSA-issued Certificate of Marriage or Report of Marriage; and

2. Any valid government-issued ID.

If the applicant is a holder of brown, maroon and green passport:

1. Original brown, maroon or green passport;

2. For dual citizens, original and photocopy of:

• • Identification certificate;
  • Order of Approval; or
  • Oath of Allegiance issued by a Philippine FSP; or
  • Certificate of Retention/Re-acquisition of Philippine Citizenship or any equivalent document issued by BI.

3. If the brown, maroon or green passport indicates the married name of a female applicant and the applicant wishes to still use the surname of her husband:

• •  original marriage certificate issued by the PSA. 

4. If the brown, maroon or green passport indicates the married name of a female applicant and the applicant wishes to revert to her maiden name by:

    a. Dissolution of marriage: 

• • Latest Philippine passport (if available);
  • Original and photocopy of marriage certificate issued by the PSA with annotation stating that the marriage has been declared null and void;

    b. Death of spouse: 

• • Latest Philippine passport (if available);
  • Original and photocopy of marriage certificate issued by the PSA;
  • Original and photocopy of the spouse’s Death Certificate issued by the PSA 

    c. By other reason:

• • Latest Philippine passport or travel document
  • PSA-issued Certificate of Marriage or Report of Marriage.
  • Notarized Affidavit of Explanation that includes request for the reversion of maiden name in the Philippine passport or travel document and stating that she has not availed of the reversion
  • At least one (1) valid identification card reflecting the maiden name

5. If the brown, maroon, or green passport indicates the married name of a female applicant and the applicant wishes to change the format of her married name:

• • One valid government-issued ID; 
  • PSA-issued Certificate of Marriage or ROM; and
  • Notarized Affidavit explaining the change in the format of the married name.

PAYMENT OF FEES:

New Passport	CAD 93.00
Replacement of lost valid ePassport	CAD 286.75 (CAD 232.50 for the lost valid passport replacement fee + CAD 38.75 for expedited notarization of the Affidavit of Loss)
Replacement of lost brown, green or marron Passport	CAD 193.75 (CAD 139.50 for the lost brown/green/maroon passport replacement fee + CAD 38.75 for expedited notarization of the Affidavit of Loss)
Additional notarization fee for sworn Affidavit of Philippine Citizenship	CAD 38.75

Fees may be paid by debit card or cash. For the complete schedule of fees, please see complete schedule of fees. 

 

2. NEW PASSPORT APPLICATION (Minor, below 18 years old)

WHO MAY FILE

1. Minors born to a Filipino citizen parent who have yet been issued a Philippine passport;

2. Minors who acquired derivative dual citizenship from parents’ dual citizenship (Philippines and another country);  have filed a Report of Birth at the Philippine Embassy or Consulate General that exercises consular jurisdiction over the place of the child’s birth; and have yet been issued a Philippine passport

3. Minor Filipino citizens who have lost their valid or expired ePassports

WHAT TO BRING:

Core Documentary Requirements

1. Original and photocopy of report of birth issued by the Philippine Statistics Authority (PSA). To order online, please visit  https://psa.gov.ph.

• 1. If the report of birth is filed within less than one year from the date of passport application, the original personal copy of the report of birth is acceptable.
  2. In case the minor applicant’s PSA-issued Certificate of Live Birth was registered one (1) year after the event, the applicant must submit at least one (1) of the following supporting documents:
     • School Records; or
     • Baby book or health record or its equivalent document.
  3. The report of birth must contain correct entries and must indicate Filipino as the nationality/race of the applicant or the applicant’s parent/s.
  4. If there is a discrepancy between the information on the report of birth and other supporting documents, the information on the report of birth will be used on your Philippine passport ;
  5. For applicants whose report of birth lacks data, the PSA report of birth must contain an annotation on supplemental report;
  6. For applicants whose report of birth contains wrong entries, the PSA report of birth must contain an annotation stating the correction of wrong entries.
  7. For minors born out of wedlock and acknowledged by the father, the PSA report of birth or a personal copy (only if the report of birth was issued within less than one year from the date of passport application) must reflect the father’s surname as the child’s surname.
  8. For minors legitimated by the parents’ subsequent marriage, the PSA report of birth or a personal copy (only if the report of birth was issued within less than one year from the date of passport application) must reflect the father’s surname as the child’s surname and contain an annotation on the child’s status as legitimated.
  9. For adopted minor children, the PSA-issued birth certificate or report of birth must indicate the child’s adoptive name and name of adoptive parents.

2.   Passport Application Form No. 3 completed and signed by the applicant’s parent, preferably by the mother.

3.   Original and photocopy of the data page of a valid PH passport or other competent proof of identity of the parents (or adoptive parents in the case of adopted minors.)

4.   Original and photocopy of proof of the child’s status in Canada.

 

Requirements to be complied with in addition to the Core Requirements:

For minors whose parents are married or legitimated by parents’ subsequent marriage

1. Personal appearance of either parent or a legal guardian is required during the application.

2. If the accompanying parent is an alien, the non-Filipino parent must present his/her valid foreign passport and a copy of the Filipino parent’s valid Philippine passport or competent proof of identity.

3. If accompanied by a legal guardian, the accompanying legal guardian must submit a court order appointing him/her as the child’s legal guardian, and a photocopy of his/her valid passport’s data page or other competent proof of authority.

4. If accompanied by an authorized adult companion, a notarized Special Power of Attorney executed by either of the minor’s parents with an attached copy of both parents’ valid passports authorizing the legal guardian to assist the minor in the application.

For minors whose parents are not married

1. The personal appearance of the mother is required during the application.

2. The mother must present her original valid passport and submit a photocopy of the data page.

3. If accompanied by the mother’s authorized representative, the following will be required: a) a duly notarized Special Power of Attorney executed by the mother in favor of the authorized representative for the purpose of passport application of the minor, together with a copy of the valid ID of the authorized representative.

4. If the mother is deceased and child is acknowledged by the father, a) personal appearance of the father is required; b) PSA-issued Certificate of Death or ROD of the mother; c) PSA-issued Certificate of Live Birth with Acknowledgement of Paternity indicating the name of the father; and d) Valid Passport of government-issued ID of the father and legal guardian.

For adopted minors.

1. Appearance of the adoptive parents is required.

2. Original or certified true copy of the adoption decree issued by a Philippine court or foreign adoption decree recognized by a Philippine court.

For derivative dual citizen minors.

1. Identification Certificate of the minor.

2. Identification Certificate, Order of Approval or Oath of Allegiance of the principal dual citizen parent.

For minors who have lost a valid or an expired ePassport 

1. Original notarized Affidavit of Loss signed by the parent/s, legal guardian or person authorized by the parents to accompany the child during the application.

2. If a copy of the lost expired ePassport is available, the requirement of birth certificate may be waived depending on the evaluation of the application.

3. Original Narrative Police Report filed by the accompanying parent, legal guardian or the person authorized by the parents to accompany the minor child during the application.

PAYMENT OF FEES

New Passport

CAD 93.00

Fees may be paid by debit card or cash. For the complete schedule of fees, please see complete schedule of fees

.

3. PASSPORT RENEWAL APPLICATION (Adult, 18 years old and above):

WHO MAY FILE

1. Filipino citizens who hold an ePassport that is about to expire or have expired;
2. Dual citizens (Filipino and another citizenship) who hold a Philippine ePassport issued after dual citizenship that is about to expire or have expired.
3. Filipino or dual citizens who wish to replace their lost valid PH passport.

Note: Filipino citizens are encouraged to renew their passports six months prior to the expiration

WHAT TO BRING

Core Documentary Requirements

1. Original ePassport for renewal and photocopy of the data page (page showing the picture and personal detail of the passport holder). For those applying for the replacement of a lost passport, a photocopy is sufficient.
2. Completed Passport Application Form No. 2 (click link to download).

Note: Do not leave blank spaces in the form; please be careful of birthdates, spelling of  name, and gender; and for place of birth, write down on the form the place of birth as indicated in your current passport.

        c. For Filipino citizens- Original and photocopy of a valid proof of immigration status such as permanent resident (PR) card, work, study or visit permit. If the proof of immigration status is expired, the applicant must present a proof of renewal.

Note: The Embassy will require a No Record Letter from the Immigration, Refugees, Citizenship Canada should the applicant’s claim to Filipino citizenship be highly doubtful. 

Requirements to be complied with in addition to the Core Requirements:

If the applicant is a dual citizen whose existing Philippine passport was issued after dual citizenship:

1. Identification Certificate; or
2. Order of Approval; or 
3. Oath of Allegiance 

Note: If the applicant is a natural-born dual citizen:

1. PSA-issued Birth Certificate

Filipino or dual citizens who wish to replace their lost valid Philippine passport:

1. If the applicant’s facial and other biometric data is available in the passport database, or if the applicant has a copy of the lost ePassport with the correct biographic data: 

        a) Original notarized Affidavit of Loss; and 

        b) Original Narrative Police Report.

Note: If the lost passport is brown, maroon or green passport, the applicant is required to comply with the core and additional requirements for new passport application even if a photocopy of the lost passport is available.

If a female applicant is renewing an ePassport and wishes to adopt the surname of her husband:

1. Original and photocopy of PSA-issued Certificate of Marriage or Report of Marriage.

If a female applicant wishes to change the format of her married name:

1. One valid government-issued ID; 

2. PSA-issued Birth Certificate or ROB;

3. PSA-issued Certificate of Marriage or ROM; and 

4. Notarized Affidavit explaining the change in the format of the married name.

If a female applicant wishes to revert to her maiden name:

1. By virtue of an annulment, declaration of nullity of marriage, judicially-recognized foreign divorce, and judicially-recognized divorce under Presidential Decree No.1083 (Code of Muslim Personal Laws of the Philippines):: 

       a. Original and photocopy of marriage certificate or Report of Marriage issued by the PSA with annotation stating that the marriage has been declared null and void

       b. Original and photocopy of PSA-issued Birth Certificate or ROB

2. By death of spouse: 

       a. Original and photocopy of PSA-issued Certificate of Death or Report of Death of spouse indicating the applicant’s name as the wife of the deceased;

       b. Original and photocopy of PSA- issued Birth Certificate or ROB of the applicant;

       c. Original and photocopy of marriage certificate issued by the PSA indicating the name of the deceased spouse as the husband and the applicant as the wife. 

3. By other reason:

• PSA-issued Birth Certificate or ROB;
• PSA-issued Certificate of Marriage or ROM;
• Notarized Affidavit of Explanation that includes request for the reversion of maiden name in the Philippine passport or travel document and stating that she has not availed of the reversion; 
• Latest-issued Philippine passport or travel document; and
• At least one (1) valid identification card reflecting the maiden name.

Note: Reversion to maiden name for reasons other than annulment or death of spouse may only be done once. The applicant is required to execute a waiver.

PAYMENT OF FEES

Renewal of Passport	CAD 93.00
Replacement of valid lost passport	CAD 286.75 (CAD 232.50 for the lost valid passport replacement fee + CAD 38.75 for expedited notarization of the Affidavit of Loss)
Replacement of lost brown, green or maroon Passport	CAD 193.75 (CAD 139.50 for the lost brown/green/maroon passport replacement fee + CAD 38.75 + 15.50 for expedited notarization of the Affidavit of Loss)
Affidavit of explanation for reversion to maiden name or change of format	CAD 38.75

 

Fees may be paid by debit card or cash. Please see the complete schedule of fees. 

 

4. PASSPORT RENEWAL APPLICATION (Minor, below 18 years old)

WHO MAY FILE

1. Minors born to a Filipino citizen parent whose current Philippine passports have expired or about to expire.;
2. Minors who acquired derivative dual citizenship from parents’ dual citizenship (Philippines and another country);  possess a Report of Birth issued by the Philippine Statistics Authority; and whose current Philippine passport has expired or is about to expire.

Note: Parents of Filipino minors citizens are encouraged to renew the passports of the minors six months prior to the expiration

WHAT TO BRING

Core Documentary Requirements

1. Original passport for renewal and a photocopy of the data page;
2. Original of report of birth issued by the Philippine Statistics Authority (PSA). To order online, please visit  https://psa.gov.ph.

• 1. If the report of birth is filed within less than one year from the date of passport application, the original personal copy of the report of birth is acceptable.
  2. In case the minor applicant’s PSA-issued Certificate of Live Birth was registered one (1) year after the event, the applicant must submit at least one (1) of the following supporting documents:
     • School Records; or
     • Baby book or health record or its equivalent document.
  3. The report of birth must contain correct entries and must indicate Filipino as nationality/race.
  4. If there is a discrepancy between the information on the report of birth and other supporting documents, the information on the report of birth will be used on your Philippine passport ;
  5. For applicants whose report of birth lacks data, the PSA report of birth must contain an annotation on supplemental report;
  6. For applicants whose report of birth contains wrong entries, the PSA report of birth must contain an annotation stating the correction of wrong entries.
  7. For minors born out of wedlock and acknowledged by the father, the PSA report of birth or a personal copy (only if the report of birth was issued within less than one year from the date of passport application) must reflect the father’s surname as the child’s surname.
  8. For minors legitimated by the parents’ subsequent marriage, the PSA report of birth or a personal copy (only if the report of birth was issued within less than one year from the date of passport application) must reflect the father’s surname as the child’s surname and contain an annotation on the child’s status as legitimated.
  9. For adopted minor children, the report of birth or birth certificate issued by the PSA after the adoption decree is required.

3. Passport Application Form No. 3 completed and signed by the applicant’s parent, preferably by the mother.

4. Original and photocopy of the datapage of a valid PH passport or other competent proof of identity of the parents or adoptive parents in the case of adopted minors.

5.  Original and photocopy of proof of child’s status in Canada.

Requirements to be complied with in addition to the Core Requirements:

For minors whose parents are married or legitimated by parents’ subsequent marriage

1. Personal appearance of either parent or a legal guardian is required during the application.
2. If accompanied by a legal guardian, the accompanying legal guardian must submit a court order appointing him as the child’s legal guardian, and a photocopy of his/her valid passport’s data page.
3. If accompanied by an authorized representative, a notarized Special Power of Attorney executed by either of the minor’s parents with an attached copy of  both parent’s valid passports authorizing the legal guardian to assist the minor in the application.

For minors whose parents are not married

1. The personal appearance of the mother is required during the application.
2. The mother must present her original valid passport and submit a photocopy of the data page.
3. If accompanied by the mother’s authorized representative, the following will be required: a) a duly notarized Special Power of Attorney executed by the mother in favor of the authorized representative for the purpose of passport application of the minor, together with a copy of the valid ID of the authorized representative.
4. If the mother is deceased and child is acknowledged by the father, a) personal appearance of the father is required; b) PSA-issued Certificate of Death or ROD of the mother; PSA-issued Certificate of Live Birth with Acknowledgement of Paternity indicating the name of the father; and c) Valid Passport of government-issued ID of the father and legal guardian.

For adopted minors.

1. Appearance of the adoptive parents is required.
2. Original or certified true copy of the adoption decree issued by a Philippine court or foreign adoption decree recognized by a Philippine court.

For derivative dual citizen minors.

1. Identification Certificate of the minor.
2. Identification Certificate, Order of Approval or Oath of Allegiance of the principal dual citizen parent.

For minors who have lost a valid or an expired ePassport 

1. Original notarized Affidavit of Loss signed by the parent/s, legal guardian or person authorized by the parents to accompany the child during the application.
2. If a copy of the lost expired ePassport is available, the requirement of birth certificate may be waived depending on the evaluation of the application.
3. Original Police Report filed by the accompanying parent, legal guardian or the person authorized by the parents to accompany the minor child during the application.

PAYMENT OF FEES

Renewal of Passport	CAD 93.00
Replacement of valid lost passport	CAD 286.75 (CAD 232.50 for the lost valid passport replacement fee + CAD 38.75 for expedited notarization of the Affidavit of Loss)
Replacement of lost brown, green or maroon Passport	CAD 193.75 (CAD 139.50 for the lost brown/green/maroon passport replacement fee + CAD 38.75 for expedited notarization of the Affidavit of Loss)

TRAVEL DOCUMENT:

In cases when a Filipino abroad urgently needs to return to the Philippines but has lost his/her passport, or the passport has already expired, a Travel Document may be issued to enable the Filipino to return to the Philippines.

Please note that the Travel Document may only be used for one-way direct travel to the Philippines, and has a validity of 30 days from the date of issue.

A Filipino who uses a Travel Document to travel to the Philippines and intends to return to Canada should apply for a passport during the duration of his/her stay in the Philippines.

Note: Application for passport in the DFA passport office is done by appointment, with the exception of certain groups such as seniors, minor children, and pregnant applicants.

For more information, please visit  www.dfa.gov.ph 

REQUIREMENTS:

1. Completed Application for Travel Document (click here to download).

2. Two (2) recent ID photos (passport size, colored with white background) showing full front view of face.

3. Photocopy of the latest Philippine passport, or other documents showing Philippine citizenship.

4. Copy of travel itinerary or airline tickets, which must show direct travel to the Philippines.

5. Copy of proof of immigration status in Canada (e.g. PR card, work permit, study permit, visa, etc.).

6. If applicable, copy of deportation/removal order.

7. Payment of CAD 46.50 fee, in cash, debit card or bank draft/postal money order payable to the Embassy of the Republic of the Philippines for the requirements and the form.

Note: For applications submitted by mail, please include a medium Xpresspost envelope from Canada Post, with a signature sticker to ensure proper delivery.

Note: Choose a regional Xpresspost if you live in Ontario and Quebec; national Xpresspost if you live in other Canadian provinces/ territories; and for clients in Bermuda, the applicant may submit an envelope from an international courier of their  choice with the airway bill number.