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PASSPORTS

Philippine citizens are advised to note the expiry date of their passport, and to apply for a new passport preferably one year before its expiration. In most travels abroad, it is recommended that the passport should have a validity of at least six months.

Effective January 1, 2018, regular Philippine passports now have a validity of ten (10) years for Filipinos who are eighteen (18) years old and above, and five (5) years for those below eighteen years old.

All passport applications require the personal appearance of the applicant in order to obtain biometric information. As such, applicants do not have to bring their own photos. In line with DFA regulations, please come wearing a shirt with collar and sleeves; kindly remove facial jewelry such as earrings, nose rings/studs, and necklaces; and do not wear heavy makeup.

The Embassy’s consular section can be contacted at: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

REQUIREMENTS

For documents which require photocopies, please prepare the photocopies before coming to the Embassy.

The requirements may be found under the following headings:

  1. Renewal of passports for adult applicants (18 years old and above)
  2. Renewal of passports for minor applicants (those below 18 years old)
  3. Lost passport replacement for adult applicants (who are not dual citizens)
  4. Applicants who reacquired Philippine citizenship and have no Philippine passport
 
A. Renewal of passports for adult applicants (18 years old and above)
 
1. Current Philippine e-passport.
2. Completed Passport Application Form No. 2 (click here to download). Do not leave blank spaces in the form. Please be care of birthdates, spelling of your name, and gender. For place of birth, write down the place as indicated in your present passport.
3. Photocopy of passport’s data page (the page showing holder’s picture and personal details).
4. Original and photocopy of proof of immigration status in Canada (such as: permanent resident (PR) Card*, work permit**, study permit or visit visa). (Note: Please photocopy only the front side of the proof of immigration status. If it is a PR card, it may be photocopied on just one page along with item 3. Please prepare the photocopy before coming to the Embassy.)

Please ensure that this proof of immigration is valid (not expired).

*For passport applicants whose PR cards have expired, please obtain a "No Record Letter" from Citizenship and Immigration Canada (CIC). Alternatively, they may present a CIC receipt showing that the applicant has renewed his/her PR card (the receipt must show the date of application and the name of the applicant). In the absence of the “No Record Letter” or CIC receipt, the applicant can accomplish an Affidavit of Filipino Citizenship, a form provided by the Embassy during the application, which entails an additional C$ 36.25 notarization fee.

**For passport applicants whose permits have expired, they will have to present proof that they have applied for a renewal of their work permits.

5. If the applicant is unable to pick up the passport at the Embassy at a later date, please prepare an Xpresspost envelope from Canada Post, with a signature sticker in order to ensure proper delivery. Choose a Regional Xpresspost if you live in Ontario and Quebec; and a National Xpresspost if you live in other Canadian provinces/ territories. Please prepare one Xpresspost per applicant. Click here for the sample pictures.

6. Payment of C$ 87, cash only.

 

ADDITIONAL INFORMATION:

If a change of name is involved, please present original documents issued by the Philippine Statistics Authority (PSA, formerly the National Statistics Office or NSO) that will support the change of name (if applicable), along with its photocopies. Please prepare the photocopies before coming to the Embassy. (Note: If a PSA or NSO copy is not available, you may wish to apply online at https://psa.gov.ph)

 

• For female applicants who wish to change their last name to their husband’s surname: original and photocopy of Marriage    Certificate issued by PSA or NSO.

For female applicants who wish to revert back to their maiden name from their married surname upon the death of husband: original and photocopy of Death Certificate of husband (from PSA or NSO, if the husband was Filipino).

For female applicants who wish to revert back to their maiden name from their married surname because of annulment of marriage: original and photocopy of amended PSA/NSO Marriage Certificate with the annotation stating that the marriage has been declared null and void.


Changes or corrections in date of birth, place of birth, and gender: annotated PSA or NSO Birth Certificate and photocopy.

For adult applicants who have reacquired Filipino citizenship and hold a Philippine passport, instead of submitting proof of immigration status (item 4 in the list above), please submit the original and photocopies of the following documents which were provided to them when they reacquired Filipino citizenship. Please prepare the photocopies before coming to the Embassy.

a. Identification Certificate
b. Order of Approval and
c. Oath of Allegiance

 

B. Renewal of passports for minor applicants (those below 18 years old)

1.The minor must be accompanied by at least one parent.
2. Current Philippine e-passport

3. Photocopy of the passport’s data page (the page showing holder’s picture and personal details).
4. Passport Application Form No. 3 (the form for minors; click here to download) completed by the applicant’s parent, preferably by the mother.
5. Original and photocopy of the valid permanent resident (PR) card or study permit
6. Original or photocopy of the child’s Birth Certificate issued by the National Statistics Office (NSO) /Philippine Statistics Authority (PSA)

7. If the applicant is accompanied by the mother: photocopy of the data page of the mother’s passport. If the applicant is accompanied only by the father: photocopy of data page of both mother’s and father’s passports; and the original and photocopy of the NSO/PSA Marriage Certificate of the parents.

Kindly prepare the photocopies before coming to the Embassy.

8. If the applicant is unable to pick up the passport at the Embassy at a later date, please prepare an Xpresspost envelope from Canada Post, with a signature sticker to ensure proper delivery. Choose a Regional Xpresspost if you live in Ontario and Quebec; and a National Xpresspost if you live in other Canadian provinces/ territories. Please prepare one Xpresspost per applicant. Click here for the sample pictures.

9. Payment of C$ 87 in cash only.

10. Additional requirements for adopted children:

a. Philippine court order granting adoption, authenticated by the Department of Foreign Affairs (DFA);
b. Certification from Philippine court that order of adoption has become final and executory;
c. Original amended NSO/PSA Birth Certificate of the minor, plus photocopy.

 

C. Lost passport replacement for adult applicants (who are not dual citizens)

1. Accomplished Affidavit of Loss/Mutilation of Passport (click here to download)

2. Accomplished passport application form:

- Form No. 2 (Adult Renewal) if photocopy of lost passport is available
- Form No. 1 (New Adult Applicant) if photocopy of lost passport is not available
- Form No. 3 (Minor Applicant) for minors

3. If available, photocopy of the lost passport’s data page

4. If the lost passport was still valid (or when in doubt about its validity), Police Report and its photocopy
5. Original and photocopy of Birth Certificate issued by the National Statistics Office (NSO) or Philippine Statistics Authority (PSA). If not available, a copy may be obtained by applying online, for a fee, at https://psa.gov.ph


6. Valid government-issued photo ID (used to prove identity), and its photocopy
7. Original and photocopy of Permanent Resident (PR) Card, Work Permit or Study Permit

8. For married female applicants who wish to use their husband’s surname: Original and photocopy of Marriage Certificate issued by the National Statistics Office/Philippine Statistics Authority (NSO/PSA).

9. If the applicant is unable to pick up the passport at the Embassy at a later date, please prepare an Xpresspost envelope from Canada Post, with a signature sticker to ensure proper delivery. Choose a Regional Xpresspost if you live in Ontario and Quebec; and a National Xpresspost if you live in other Canadian provinces/ territories. Please prepare one Xpresspost per applicant. Click here for the sample pictures.

10. Payment of C$ 253.75 in cash only (C$ 217.50 for the lost passport replacement fee + C$ 36.25 for the notarization of the Affidavit of Loss)

 

D. Applicants who reacquired Philippine citizenship and have no Philippine passport

1. Completed Passport Application Form No. 1. Do not leave spaces blank in the application form.
2. Original and photocopy of Philippine birth certificate issued by the National Statistics Office/Philippine Statistics Authority (NSO/PSA)
3. Original and photocopy of the documents provided to them when they applied for dual citizenship:

a. Identification Certificate
b. Order of Approval and
c. Oath of Allegiance

Please prepare the photocopies before coming to the Embassy.

4. Accomplished Affidavit of Loss of Passport (click here to download)

5. If the applicant is unable to pick up the passport at the Embassy at a later date, please prepare an Xpresspost envelope from Canada Post, with a signature sticker to ensure proper delivery. Choose a Regional Xpresspost if you live in Ontario and Quebec; and a National Xpresspost if you live in other Canadian provinces/ territories. Please prepare one Xpresspost per applicant. Click here for the sample pictures.


6. Payment of C$ 123.25 in cash only (87.00 passport application fee + 36.25 notarization of Affidavit of Loss)

 

 

Extension of Passport Validity

The Embassy cannot extend the validity of a passport that has expired. Filipinos are strongly urged to check the validity of their passports, and to renew it around one year before its expiration.

The emergency cases where a passport can be extended are very limited, and in line with DFA regulations, the applicant must apply at the same time for the renewal of their current Philippine passport.

The Embassy’s consular section may be contacted at: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

Travel Document

In cases when a Filipino abroad urgently needs to return to the Philippines but has lost his/her passport, or the passport has already expired, a Travel Document may be issued to enable the Filipino to return to the Philippines.

Please note that the Travel Document may only be used for one-way direct travel to the Philippines, and has a validity of 30 days from the date of issue.

The requirements for a Travel Document are the following:

1. Completed Application for Travel Document (click here to download).
2. Two (2) recent ID photos (passport size, colored with white background) showing full front view of face.
3. Photocopy of the latest Philippine passport, or other documents showing Philippine citizenship.
4. Copy of travel itinerary or airline tickets, which must show direct travel to the Philippines.
5. Copy of proof of immigration status in Canada (e.g. PR card, work permit, study permit, visa, etc.).
6. If applicable, copy of deportation/removal order.
7. Payment of C$ 43.50 fee, in cash or bank draft/postal money order payable to PHILIPPINE EMBASSY.


8. For applications submitted by mail, please include a medium Xpresspost envelope from Canada Post, with a signature sticker to ensure proper delivery. Choose a Regional Xpresspost if you live in Ontario and Quebec; and a National Xpresspost if you live in other Canadian provinces/ territories.

A Filipino who uses a Travel Document to travel to the Philippines and intends to return to Canada should apply for a passport during the duration of his/her stay in the Philippines. Please note that the application for passport in the DFA passport office is done by appointment, with the exception of certain groups such as seniors, minor children, and pregnant applicants. For more information, please visit  www.dfa.gov.ph  and http://passport.gov.ph