PR-37-2025

We are pleased to announce that the Philippine Embassy in Ottawa will conduct a consular outreach in Halifax on the following dates:

Date:     Saturday,03 May 2025, 8:00 A.M. to 5:00 P.M.
              Sunday, 04 May 2025, 8:00 A.M. to 5:00 P.M.

The consular team will provide passport services, legalization, reports of birth, marriage and death, NBI clearance, information and enrollment assistance on the Overseas Voting and Counting System (OVCS) for registered Filipino overseas voters. 

The Migrant Workers Office- Toronto (formerly Philippine Overseas Labor Office) will join the outreach mission. For MWO-related inquiries and their list of services, please contact  This email address is being protected from spambots. You need JavaScript enabled to view it..

We urge applicants not to bring with them people who have no consular business to conduct as the crowd will be tightly managed at the venue. Travel companions may wait outside the venue. Appearance is strictly by appointment only.

Please note that an approved appointment does not guarantee that your transaction will be completed on the appointed date without the presentation of sufficient documentary requirements. Please make sure to bring your complete documentary requirements,  their photocopies, and cash or debit card for payment.

We look forward to serving you.

****************************************************************************************************

PASSPORT

All applicants for passport application/renewal must book an appointment through the following link:

appointment.ottawape.org/outreach/

If you are an adult applicant, please click on HALIFAX | PASSPORT ENCODER 1 (Adults only).

If you are a parent and/or a child/children renewing their passports together, please click on HALIFAX | PASSPORT ENCODER 2 (Adults and children). Please secure one appointment slot for each applicant.

Applicants should ensure that they bring with them complete requirements when they arrive at the venue for their transaction, particularly the printed application form and the required documents and their photocopies. We have no photocopying facilities at the venue. The requirements for passport application and renewal may be viewed at this page on our website: 

https://ottawape.dfa.gov.ph/index.php/2016-04-12-08-36-34/2016-04-13-03-10-46/passports

Applicants must submit a pre-paid self-addressed Xpresspost envelope, with a signature sticker, which may be purchased from Canada Post or its agents. Please be reminded that Canada Post is closed on Sundays.

You will receive your new passport within 8 weeks from the date of application.

LEGALIZATION/REPORTS OF BIRTH, MARRIAGE, DEATH/DUAL CITIZENSHIP SUBMISSION

Applicants for legalization, reports of birth, marriage, death, and dual citizenship submission must book an appointment through the following link:

appointment.ottawape.org/outreach/

Please click on HALIFAX | [Next-day Release] LEGALIZATION/CIVIL REGISTRATION/DUAL CITIZENSHIP (submission only) if you are availing of the expedited service.

Please click on HALIFAX | [Release by Mail] LEGALIZATION/CIVIL REGISTRATION/DUAL CITIZENSHIP (submission only) for regular processing.

NBI Form 5

Applicants for the attestation of NBI Form 5 and fingerprint impression must book an appointment at the same link above. Please click on HALIFAX | [Next-day Release] | NBI Form 5 if you are availing of the expedited service.

Please click on HALIFAX [Release by mail] | NBI Form 5 for regular processing.

Please note that NBI Form 5 is not your NBI Clearance. You will have to authorize a representative to submit the Form to NBI Manila for the issuance of a clearance.

Please be guided by the schedule below:

Please note that clients for legalization, reports of birth, marriage, death, and NBI Form 5 will not be allowed to wait at the venue after processing and will need to return on the indicated releasing schedule. For those who do not wish to return, you may bring a prepaid self-addressed Xpresspost envelope (with signature sticker) together with your documents and their photocopies at any point during the outreach. Please be reminded that Canada Post is closed on Sundays.

For those who will submit their dual citizenship application, the team will process the application but the oath-taking and the release of documents will be scheduled in the next available outreach mission to Montreal. 

Please click the hyperlinks for the requirements:

• Legalization. 

[Note:  Canada began issuing Apostille on 11 January 2024. The Embassy will not authenticate documents with Apostille. Documents with Apostille bear legal effect in the Philippines without the Embassy authentication.]

• Reports of Birth, Marriage and Death
• NBI Form 5
• Dual Citizenship (submission only)

For the schedule of consular fees, please refer to the table below: