Canada is not a signatory to the Hague Apostille Convention, and therefore does not issue apostilles. As such, in order for documents that were executed, signed or issued in Canada to be accorded legal effect in the Philippines, these documents must undergo consular notarization (or authentication, as the case may be) at the Philippine Embassy, or one of its consulates, in Canada.

The most frequent examples of these documents are Special Powers of Attorney (SPAs), Affidavits, General Powers of Attorney, Certificates of Birth, Marriage or Death, Deeds, Contracts, Assignments, Letters of Patent, Articles of Incorporation, and official documents issued by authorities in Canada.

For the legalization of these documents, please come to the Embassy with your documents already ready or printed out. Please note that the Embassy does not draft documents such as SPAs on behalf of the applicants.

Before coming to the Embassy, kindly prepare beforehand the original and photocopy of government-issued IDs, such as passports; the photocopy will be used as attachment.

For applicants who reside in far provinces and are unable to come to the Embassy or to its outreach missions, please read the instructions below, under the heading “Authentication.”

The applicant may also wish to apply for the legalization of document through the Philippine consulate in Canada that is nearest to him or her, instead of applying with the Philippine Embassy. The contact information of our consulates in Toronto, Vancouver, and Calgary may be found here. (https://ottawape.dfa.gov.ph/index.php/2016-04-12-08-35-52/contact-information-directory)

Please be advised that effective 15 June 2019, the Philippine Embassy no longer affixes red satin ribbons on its authenticated/notarized documents, pursuant to instructions from the Department of Foreign Affairs.

 

Acknowledgment

An individual who executes a legal document (such as a special power of attorney, waiver of rights, etc.) which is to be used in the Philippines must personally appear before a consular officer to acknowledge and sign the document. The following are the requirements:

  1. The document for notarization
  2. Personal appearance of all signatories to the document
  3. Government-issued identification card with photo and signature of each signatory to the document (e.g. valid passport, Canadian citizenship card, permanent residence card, driver's license). Please come to the Embassy with a photocopy of the ID/s as well, as it will be attached to your document.
  4. Fee of C$ 36.25 cash, or postal money order payable to PHILIPPINE EMBASSY. The fee is per document to be acknowledged.

Authentication

If the individual who executes the legal document is unable to personally appear at the Embassy, please follow the following steps in order to have the document authenticated:

First, have your document notarized by a duly commissioned notary public.

Second, submit this notarized/acknowledged document to the following offices for certification of the signature and authority of the lawyer/notary public. The office will depend on the province or territory in Canada where you are based.

The following provinces/territories are under the consular jurisdiction of the Philippine Embassy in Ottawa:

Quebec

Chambre des notaires du Québec (CNQ)
2045 Stanley Street, Suite 101
Montreal QC H3A 2V4
Tel: 514-879-1793

New Brunswick

Justice and Office of the Attorney General
PO Box 6000
Fredericton NB E3B 5H1
Tel: 506-470-7708

Newfoundland & Labrador

Deputy Minister's Office
Confederation Building
4th Floor, East Block
P.O. Box 8700
St. John's NL A1B 4J6
Tel: 709-729-2872

Nova Scotia

Department of Justice, Legal Services Division
7th Floor Joseph Howe Building
1690 Hollis Street
Halifax NS B3J 2L6
Tel: 902-424-4020
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Prince Edward Island

Department of Justice and Public Safety
Legal Services Section
P.O. Box 2000
95 Rochford St., 4th Fl. Shaw S.
Charlottetown PE C1A 7N8
Tel: 902-368-6522

Nunavut

Nunavut Court of Justice
P.O. Box 297
Iqaluit NU X0A 0H0
Tel: 867-975-6100

The following are within the consular jurisdiction, or near, our consulate in Toronto:

Ontario

Official Documents Services
Main Floor
222 Jarvis St
Toronto ON M7A 0B6
Tel: 416-325-8416

Manitoba

Office of Consumer and Corporate Affairs
Commissioner for Oaths/Notary Public Office
1034-405 Broadway
Winnipeg MB R3C 3L6
Tel: 204-945-2654

The following provinces/territories are under the consular jurisdiction of our consulate in Vancouver:

British Columbia

a. If the Notary Public is a lawyer/barrister:

The Law Society of British Columbia
845 Cambie Street
Vancouver BC V6B 4Z9
Tel: 604-669-2533

b. If the Notary Public is not a lawyer/barrister:

The Society of Notaries Public of British Columbia
625 Howe Street, Suite 700,
Vancouver BC V6C 2T6
Tel: 604-681-4516

Northwest Territories

Department of Justice
1st Floor Stuart M. Hodgson Building,
5009 49th Street
P.O. Box 1320
Yellowknife NT X1A 2L9
Tel: 867-873-7488

Yukon

Societies Clerk, Corporate Affairs Territorial
2130 2nd Ave.
Whitehorse YT Y1A 2C6
Tel: 867-667-5830 or toll-free 1-800-661-0408

The following are under the consular jurisdiction or near our consulate in Calgary:

Alberta

Deputy Provincial Secretary’s Office
Room 111, Bowker Building
9833 109 Street
Edmonton AB T5K 2E8
Tel: 780-427-5069

Saskatchewan

Ministry of Justice and Attorney General
Authentication Services
800 - 1874 Scarth Street
Regina SK S4P 4B3
Tel: 306-787-2951

For All Provinces and Territories

Global Affairs Canada
JLAC- Authentication Services Section
1st floor (Look for the signs: “JLAC- Authentication Services Section”)
111 Sussex Drive
Ottawa ON K1N 1J1
Tel: 613-944-4000 or toll-free 1-800-267-8376

Third, after the documents have been authenticated by the appropriate authority in the above list, send it by mail to the Philippine Embassy for authentication, along with the following:

  1. Postal money order payable to PHILIPPINE EMBASSY, in the amount of C$ 36.25 (per document); or, any bank draft or corporate cheque of this amount;
    b. Photocopy of the applicant’s valid passport (applicant’s contact details should be written on this document); and
    c. XpressPost self-addressed prepaid envelope (‘Regional’ for residents of Ontario and Quebec; ‘National’ for residents of other Canadian provinces/territories) with a Signature Sticker.

Certification of Appearance

Please bring one passport-sized colored photograph with either blue or white background taken within the last 6 months. Service fee: C$ 36.25.

Jurat (Service fee: C$ 36.25)

Downloadable Forms (Legalization of Documents)